Changes in Schedule
Each semester, during a scheduled pre-registration period, a student must prepare a complete schedule of his studies for the following semester and have it approved by his advisor. Approved course schedules must be submitted to the Registrar’s Office during the pre-registration period. Registration is officially documented on the basis of class attendance during the designated census dates each semester or by reporting to the Registrar’s Office on those days.
Deadlines for requesting schedule changes or exercising special grading options are listed on the College’s Academic Calendar.
Generally, the first week of classes is designated as the “add period.” Full-credit courses may not be added after the seventh class day of the Fall semester, or the fifth class day of the Spring semester. First and second-half semester courses may not be added beyond the fifth class day after the beginning of the course. A course instructor may stipulate a shorter add period.
As many as 10 students may place themselves on the waitlist for a class once it has closed, using the online registration system. Students will be individually notified, via email, by the Registrar’s Office if the waitlist has been opened to them. Once contacted, students must add the course within a designated time frame (usually 48 hours) to be enrolled in waitlisted classes. After the pre-registration period has ended, courses can only be added during the add period and through the student’s advisor. Waitlists will not be opened past the posted last day to add a course.
Dropping or Withdrawing from Courses
Any Wabash student receiving financial aid who is unsure of the impact of dropping or withdrawing from courses on his financial aid status or eligibility is encouraged to consult with the Office of Financial Aid prior to changing his schedule.
Course drops and course withdrawals (either with or without record) are processed online by the student’s advisor. The transcript entry of “W” holds no value in computing the student’s GPA.
Dropping a course (without record on transcript)
During the first two weeks of a first or second half-semester course, or the first four weeks of a full semester course, a student may drop a course without record on the transcript. After these dates, a student may withdraw from the course, with the withdrawal recorded on the transcript.
Withdrawal from a full semester course (i.e. Dropping a full semester course with record)
A student may withdraw from a full semester course by the Friday of the second week after mid-semester with a grade of “W” recorded for the course on the permanent academic record. Withdrawals from a full semester course may after this date are not permitted.
Withdrawal from a half-semester course (i.e. Dropping a half-semester course with record)
A student may withdraw from a first or second half-semester course by the Friday of the fifth week of the course with a grade of “W” recorded for the course on the permanent academic record. A student may not withdraw from a first or second half-semester course after the last class day of the fifth week of the course.
A student with “extreme extenuating circumstances” may petition the Curriculum Appeals Committee to withdraw from a course after the final withdrawal date. In petitioning for this privilege, the student must obtain the endorsement of his academic advisor and the instructor of the course.
Withdrawal from the College
A student who wants to completely withdraw from the College prior to the end of a semester must begin the withdrawal process in the Dean of Students Office. The official withdrawal date is the date the student begins the withdrawal process (i.e. picks up a Student Withdrawal Form). A student must complete and return the Student Withdrawal Form to the Dean of Students Office in order to officially withdraw from the College. At that point, the "date of implementation" is established, and fees for tuition and/or housing are discontinued.
If a student cannot complete the official withdrawal process for reasons outside of his control (accident, hospitalization, etc.), the Dean of Students may use the date related to that event or the last documented date of academic activity as the official withdrawal date.
Wabash College does not have a “leave of absence” policy. A student is either enrolled or he is not. A return to the College after a withdrawal is negotiated via the Dean of Students Office.