Billing

Billing Information

New students will receive a credit on their first semester bill for their admission deposit. Credit for grant and scholarship assistance will be reflected on tuition invoices in equal amounts for the fall and spring semesters. Loan assistance must be applied for and students will receive equal credit each semester for the net proceeds (after any lender fees) of parent and/or student loans.

Students will receive payment bi-weekly as they work the Wabash Internships and Student Employment (WISE) or Federal Work-Study (FWS) component of their financial aid award. Students have the option to have a portion of their earnings withheld and applied to their tuition invoice. Students who plan to take advantage of their WISE or FWS eligibility should complete a Wabash Student Employment Response Form located on our website at www.wabash.edu/wise. Ninety percent of the total gross amount anticipated to be withheld from earnings for the semester (up to $675 per semester) will show as a credit on their tuition invoice (we estimate an average 10% for Payroll taxes).  Any credit unearned at the end of each semester is payable immediately to the College.  The Student Payroll Schedule is located on our website at http://askwally.wabash.edu.

Students who do not return library materials by the due date are charged fees to their tuition accounts. In addition, students in certain laboratory courses are charged at the end of the semester or year for losses and breakage of laboratory apparatus.

Students registered in courses that travel during normal vacation periods may be charged an additional fee for room and board while off campus.

Students enrolling in any of the off-campus study programs will be charged the current Wabash College tuition for the semester as well as a $1,000 off-campus fee for each semester they are off campus.  Accommodation charges for some programs may be charged to the Wabash College invoice.

Under special circumstances students permitted to register for less than a normal full-time course of study (i.e., part-time) are charged a $50 registration fee, plus 1/3 of total tuition per semester per course.

Payment of Fees

The Wabash College Business Office prepares invoices for the fall semester to be available online by June 15 with payment due on July 15 and on November 15 for the spring semester with payment due on December 15.  Students may view their invoice online at webservice.wabash.edu/Student.  Students may give access to their invoice to parents or other interested parties at webservice.wabash.edu/Student.

Students are required to confirm registration for the following semester by July 30 for the fall semester and December 30 for the spring semester. Registration is considered confirmed when a student is in good standing with the Business Office – meaning he has a paid tuition invoice or satisfactory payment arrangements in place, including having all financial aid in place. Students who fail to confirm registration by these dates will be de-registered from all classes for the following semester. 

Once a student who has been de-registered confirms his registration, he will be assessed a $125 re-registration fee and allowed to register for classes again. Please note that a student who is de-registered from any course with an active waitlist may be unable to regain his seat in that course even after registration is confirmed, if that seat has been claimed by a waitlisted student.

Wabash accepts payments online via debit or credit card at www.wabash.edu/businessoffice. Transcripts will be released once all financial obligations to the College are satisfied.

For the convenience of those persons who prefer to pay the fees in monthly installments, the College offers a payment plan administered by Tuition Management Systems (TMS). Students with current payment plans will not be charged late fees or interest. Information is available on our website at www.wabash.edu/businessoffice/plans or call TMS at (800) 722-4867.

Wabash also offers its own Guaranteed Tuition Payment Option which provides parents of students not seeking need-based financial assistance the opportunity to “lock in” the freshman first-semester tuition rate for eight consecutive semesters by paying in full the four-year tuition bill. For more information please contact Cathy VanArsdall at 765-361-6421 or vanarsdc@wabash.edu.

In case of failure to register, advance payment of tuition, room and board, activities fee, and health center fee will be refunded. The admission deposit is non-refundable.

Determining Official Date of Withdrawal

A student who wants to completely withdraw from the College prior to the end of a semester must begin the withdrawal process in the Dean of Students Office.  The official withdrawal date is the date the student begins the withdrawal process (i.e. picks up a Student Withdrawal Form).  A student must complete and return the Student Withdrawal Form to the Dean of Students Office in order to officially withdraw from the College.

If a student cannot complete the official withdrawal process for reasons outside of his control (accident, hospitalization, etc.), the Dean of Students may use the date related to that circumstance or the last documented date of academic activity as the official withdrawal date.

Wabash College does not have a “leave of absence” policy.  A student is either enrolled or he is not.  A return to the College after a withdrawal is negotiated via the Dean of Students Office. 

Return of Federal Title IV Funds

Federal regulations require a Return of Federal Title IV Funds calculation if the student withdraws on or before completing 60% of the semester.  The percentage of federal Title IV funds to be returned is equal to the number of calendar days remaining in the semester divided by the number of calendar days in the semester.  Scheduled breaks of five consecutive days or more are excluded.

After 60% of the semester is completed, 100% of federal Title IV funds is considered “earned” and will not be returned to the funding source.

The official date of withdrawal, as determined by the Dean of Students Office, is used to calculate the student’s percentage of “earned” federal Title IV funds.  If a student leaves the College without providing official notification, the date used for the Return of Federal Title IV Funds calculation is a) the date the student began, but never completed the official withdrawal process, or b) the later of the student’s last documented date of academic activity or the midpoint of the semester.  Students who receive all F’s for a semester are considered to have “unofficially” withdrawn and are subsequently reviewed for a possible Return of Federal Title IV Funds calculation.

Federal Title IV funds include: subsidized and unsubsidized Federal Direct Stafford Loans, Federal PLUS Loans, Federal Pell Grants, and Federal SEOG and TEACH grants.  Federal Work Study earnings are excluded from the return of funds calculation.

Example: A student who receives federal Title IV funds withdraws at the 30% point of the semester. Therefore, 70% of his federal aid is “unearned” and must be returned to the appropriate program/s. According to Return of Title IV Funds Policy (Section 668.22 of the HEA), “unearned” federal aid is returned in the following order, up to the full amount disbursed:

  • Direct Unsubsidized Stafford Loan
  • Direct Subsidized Stafford Loan
  • PLUS Loan
  • Pell Grant
  • TEACH Grant
  • SEOG
  • Other Title IV Aid Programs

Return of Indiana State Grants

The Student Financial Aid division of the Indiana Commission for Higher Education requires that a student be enrolled at the end of the first four weeks of a semester in order to be eligible for the Indiana Freedom of Choice Grant or the Twenty-first Century Scholars program.  Therefore, if a student completely withdraws from the College within the first four weeks of a semester, the College must return 100% of the semester’s award to the State Commission.  Indiana State Grant recipients who withdraw after the first four weeks of a semester are then subject to the same pro-rata return of funds as described in the Return of Federal Title IV Funds section.   After 60% of the semester is completed, 100% of state aid is considered “earned” and will not be returned to the funding source.

Return of Funds for Non-Title IV Recipients

Wabash, state and other non-Federal Title IV aid will be returned to the funding source based on the same percentage used to determine a student’s refund of tuition and required fees, provided the funding source does not have specific return requirements. 

Example: A non-Title IV aid recipient withdraws prior to census and receives a 100% refund of tuition and fees.  Subsequently, none of his aid is “earned” and all of it will be returned to the appropriate funding source.

Refund of Tuition & Fees

The policies described herein apply to all students who withdraw during a semester for any reason.

Non-Title IV Aid Recipients

A non-Title IV aid recipient who officially withdraws from the College prior to the final census date of the semester will receive a 100% refund of tuition and required fees. If a student officially withdraws after the final census date, he will receive a refund on a per diem basis, based on the number of calendar days remaining in the semester divided by the number of calendar days in the semester. Scheduled breaks of five consecutive days or more are excluded. No refunds are given after the 60% point of the semester.1

Title IV Aid Recipients

A Federal Title IV aid recipient who officially withdraws from the College will receive a refund of tuition and required fees on a per diem basis, based on the number of calendar days remaining in the semester divided by the number of calendar days in the semester.  Scheduled breaks of five consecutive days or more are excluded.  No refunds are given after the 60% point of the semester. The student may be required to repay all or some of his federal Title IV aid if he previously received a refund due to a credit balance on his account. The semester during which a student withdraws is considered to be a semester of aid received.

The calendar used for both the Return of Federal Title IV Funds and the College’s per diem refund policy is developed and maintained in the Financial Aid and Business offices each semester.

Refund of Room & Board Charges

A student who officially withdraws from the College will receive a refund of the unused portion of his room and board charges on a per diem basis, based on the number of calendar days remaining in the semester divided by the number of calendar days in the semester.  Scheduled breaks of five consecutive days or more are excluded.  No refunds are given after the 60% point of the semester.

Nonrefundable Charges

Nonrefundable charges include admission application fees, enrollment deposit, and re-registration fees.  A student is responsible for 100% of any outstanding fines or prior balances due.  No Federal Title IV Funds will be used to cover these fees if a refund is calculated.


1  After the 60% point of the semester, the Business Office reserves the right to adjust the per diem calculation used to determine refunds of tuition, fees, room and board on a case-by-case basis for non-Title IV aid recipients.